Knowledge Base

Home 5 Quick Start

Simple Steps for a New Vessel Manager User

Create an Account

Vessel Managers, click the “CREATE A FREE ACCOUNT” button on the top menu bar and follow the prompts.

Here is a link to the Knowledge Base, detailed instructions to assist with account creation.

If you are joining an existing Vessel-Check User Organisation please ensure that the correct Organisation is selected during the account creation process. This will be found in the existing Users Profile information.


Register a Vessel

Once you have an account and can log into the portal, the next step is to Register a vessel(s) to your account. You will then be able to create, view, edit and manage a vessel’s profile.


Create a Vessel Profile

If the vessel is new to the Vessel-Check portal, a profile can easily be created and then automatic risk assessments will be performed for port nominations for ports monitored by Vessel-Check (as of early 2022, over 150 ports).

There is a PDF guide and a 7 minute video demonstrating how to easily create a simple and accurate profile that will be easy to maintain.

When defining the Niches and Management actions (Planned Niche Management table), the Main Niche Areas and Niche Sub-areas are based on IMO Guidelines and are explained in Niche Descriptions

Once the profile is created, Users need only update the record book to note management actions – typically 5 minutes effort every 2 months.


Create a Manual Nomination

This function does not relate to trading vessels. Port Nominations for trading vessels are automatically created in Vessel-Check using an AIS data feed, updating several times per day.

Manual Nominations are often used by our Resource Manager customers as part of their Environmental Plans and IMS Management,

In the Vessel Manager landing page, Active Nominations table, top right, black button “+ Nomination”.  This link takes you to detailed instructions.

manual nomination quick start vessel check


Planned Record vs Contingency Record

Once a profile is complete (Niche, Action, Interval definition, BMP & AFC docs, NB. check profile at Dry-dock cycle), a user only updates the Record Book with 1 of 2 types of Records:

Planned Record – Always defined in Biofouling Management, for known regular actions like a 60 month Dry-dock cycle

Contingency Record – For broader and variable activities that are job or situation specific – e.g. an inspection before entry into New Zealand.  The Contingency check box is selected when making a new record and can NOT be for a Planned activity/niche

Here is a link to a pdf document with more information