Biofouling Record Book

Biofouling Management Implementation (Internal and External Niches) Description

Hull Husbandry Description

 

2 Types of Records – Planned versus Contingency Record

Once a profile is complete (Niche, Action, Interval definition, BMP & AFC docs, NB. check profile at Dry-dock cycle), a user only updates the Record Book with 1 of 2 types of Records:

Planned Record – Always defined in Biofouling Management, for known regular actions like a 60 month Dry-dock cycle

Contingency Record – For broader and variable activities that are job or situation specific – e.g. an inspection before entry into New Zealand.  Selected when making a new record and can NOT be for a Planned activity/niche

Here is a link to pdf document that explains the 2 types of Records

 

Add Planned Record

Please Note: Management Action must be created in order to a Add Planned Record to the Biofouling Record Book.

Step 1: Click Add Record.

Step 3: Enter Port Location of the Vessel by Port Name or Port Code.

Step 4: Select if this Record Book Entry is a Contingency Action. If it is a Planned Action, do not check this box.

Step 4: Select the date using the Calendar function.

Step 5: Select Management Action.

Step 6: Select Niche – multiple Niches can/ should be selected.

Step 7: Enter Description. (e.g as scheduled, pre New Zealand visit)

Step 8: Enter Person Responsible. (e.g. You, Master, Engineer, Other Name?)

Step 9: Click to Confirm that the information is correct. This is a required field.

Step 10: Click Save. The Record will now appear in the list.

Step 11: Documentation must be uploaded to satisfy risk criteria.

Upload Supporting Evidence. Click on the required Record and Click Actions > Attach Documents or click Add under Documentation. Once successfully uploaded, Click Save.

To Drag and drop file/s, left click on the file and drag, drop the file/s.

To upload from Brows files. Click to select required file/s. Multiple files can be selected. Click Open.

 

Add Contingency Record

To add a Contingency Record, the user does not have to add the Management Action to the Management Planning Section. Contingency Record actions are based on existing niches and the user can add adhoc actions as required.

Step 1: Click Add Record.

Step 2: Enter Port Location of the Vessel.

Step 3: Choose Action Type – Contingency.

Step 4: Select Date of activity using the Calendar.

Step 5: Select the Action based on the Contingency actions listed.

Step 6: Select Niches.

Step 7: Enter Description as required.

Step 8: Enter Person Responsible.

Step 9: Click to Confirm that the information is correct. This is a required field.

Step 10: Click Save. The Record will now appear in the list.

Attach Documents

Click on the required Record and Click Actions > Attach Documents or click Add under Documentation. Once successfully uploaded, Click Save.

To Drag and drop file/s, left click on the file and drag, drop the file/s.

To upload from Brows files. Click to select required file/s. Multiple files can be selected. Click Open.

 

Edit Record

Step 1: Click Actions and Edit.

Step 2: Edit as required. Confirm the information is correct. Click Save.

 

Delete Record

Step 1: Click Actions and Delete.

Step 2: A dialogue box will appear confirming the deletion of the record. Click Delete.

 

Duplicate Record

Duplicate Records can only occur through the use of the Offline Record Book which is included with a subscription package. Duplicate Records are identified when a Record Book entry has more than one entry with the same Date and Action type.

Resolve Conflict

Step 1: Click the Resolve Conflict button or Actions > Resolve Conflict.

Step 2: Select record to keep. Original and Duplicate records will be displayed. Click Next.

Step 3: Select File/s to keep. Click Next.

Step 4: Confirm Selection. Click Finish. The conflict is resolved and the record book entry will display the selected record.